A Guide to Web Conferencing from Your Home Office
Has COVID-19 forced your office to go remote? Video conferencing is a great tool for staying connected, but planning your first online meeting can be pretty overwhelming. Don’t worry, we’ve got you covered.
In addition to fast, reliable internet from PMT here are a few tips to help you plan successful web conferences.
Pick the Right Program
For smaller, in-house team meetings, you can test the video conferencing waters for free with platforms like join.me, CyberLink U, and Skype’s group video chat. When big pitches or high-stakes meetings are on the line, it may be worth investing in paid software instead. Topping the list of PC Magazine’s Best Video Conferencing Software are ClickMeeting, Zoom, and Webex. (Pro Tip: Even the paid software platforms often have free plans with limited capabilities, so compare the options to find the best one for your needs and budget.)
Get Good Video Conferencing Equipment
Your laptop’s built-in webcam might work, but you should consider using a camera with a resolution of 1080p and speed from 30 to 60 frames per second. Business Insider’s top choice is the Logitech C920. It’s an Amazon bestseller that you can purchase for $79.99. If you’re interested in ultra HD, Business Insider also recommends the Logitech Brio 4K. Even though it’s a bit pricey—offered at $199.00—you’ll see why people love Brio’s stunning 60-frames-per-second image quality.
Because audio is also important and you certainly don’t want any awkward “Can you hear me now?” moments, you’ll probably want to invest in a noise-canceling headset that delivers clear sound. Windows Central recommends the Plantronics Voyager, a wireless headset that’s compatible across PCs and mobile devices.
Be Mindful of Your Filming Area & Dress for Success
Pay attention to lights, camera, and action. Unless you wish to appear as a spooky silhouette, follow these final tips:
- Position yourself in front of a light source with no illumination at your back.
- Natural light is best, but a lamp will do.
- Clear clutter from the background and look at the camera lens to convey eye contact.
- Keep body movements to a minimum.
And what about your wardrobe? Well, plaid may be great for weekends, but make sure to stick to solid colors while you’re in front of the camera.
Check Your Internet Package
Of course, all of your carefully-made web conferencing plans will be for nothing if your internet can’t power the technologies you need to make them happen.
Contact PMT today to ensure your connection offers the strength and bandwidth you need to work and video conference from home without interruption.